Scope creep occurs when you are working at a set project rate but, during the project, the client makes additional requests that were not originally part of the project scope. In this article, we will discuss how you can prevent and handle scope creep.

Why It’s Important to Handle Scope Creep

It is important to know how to handle scope creep to make sure you are paid for the additional time that you are being asked to work on a project and that the time does not go over what the client can afford to pay. If it does go over, you may not be able to complete to project.

Decide on Your Pricing Model

For projects, fixed-project based pricing is often used. This pricing model can work pretty well if you have a good idea of how long a project will take you to do. However, if you do not know this, then an hourly pricing model can work better.

How to Create an Estimate

Creating a pricing estimate can be challenging because you need to consider all of the variables that go into completing the project. Use previous information you have on how much time, effort, and resources similar projects took to complete. Also, consider the cost of tools and whether you or the client will be paying for these. Get the input of team members when creating your estimate.

Handling Changes and Unforeseen Issues

Consider how you will handle unforeseen issues and requests for changes. Will you charge an hourly rate for these? Will you handle some at no extra charge? If yes, also put the details of this in your agreement.

Create an Agreement

Creating an agreement before starting a project is essential. Create a document where you clearly outline what will be done during the project and any milestones that will be achieved. Make sure to state how you will handle additional requests that are made that are beyond the scope of the project, and how and when these will be billed.

Go Over the Agreement

Before the parties sign off on the agreement, have a meeting to review it with the people who will be involved with the project to make sure that everyone is on the same page. Ask them if they have any questions about the agreement to make sure that it is fully understood before you start the project.

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